Box to OneDrive Migration
OneDrive Quick Start Guide
Share Files with Collaborators
You will need to enter your VIP Symantic Code if you are not on the Mount Sinai Network and accessing OneDrive.
After your migration is completed, you can access your Box files on Microsoft OneDrive. Your Box account will be made read only.
Sharing Files and Folders from OneDrive:
The files on your OneDrive are private until you share them. If you had files migrated from Box that were shared with internal collaborators the share will have migrated too. External shares will need to be re-shared with external collaborators.
Share with Specific People:
Choose this option if you want to send an email invitation to people or groups and keep track of who you invited. This also lets you remove permission for specific individuals or groups later if you need to.
Sign in to office.com, then select the app launcher and select OneDrive.
Select the file or folders to share by selecting its circle icon (Note: Sharing multiple items at the same time is not available)
For the List view, select the circle on the left side of the item.
For the Tiles view, select the circle in the top right corner of the item.
Select Share at the top of the page.
Note: If the selected file or folder is shared with someone already, there is a Shared with list at the bottom. Each image is either the profile photo of an individual or the initials of a group that the file has been shared with. To edit the access level for an individual or group, select a photo or group initials to open Manage Access.
Under Send Link, select People in The Mount Sinai Hospital with the link can edit to open the link settings.
Select an option for who you want to give access with the link:
Anyone: This is turned off at an admin level. To share externally follow the People you chose option.
People in the Mount Sinai Hospital: Gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.
People with Existing Access: Can be used by people who already have access to the document or folder. It does not change any permissions. Use this if you just want to send a link to somebody who already has access.
People you Choose (You can send to external collaborators with this setting): Gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.
Under More settings, you can set any of the following options:
Can edit: lets people who are signed in with a Microsoft Account edit the files or folders they have access to. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder they have access to. Switching to Can View means that people can view, copy, or download your items without signing in. They can also forward the link to other people. However, they cannot make changes to the version on your OneDrive.
Block download prevents people from downloading the file or folders they have access to. Unchecking this box means that people can download the files onto their devices. (Note: This option is only available if can view is selected).
Once you have set all your link settings and permissions, select Apply.
In the Name, group or email field, start typing the email addresses or contact names of people you want to share with. When you begin to enter info in the box, you can also choose a contact from the list that appears.
Include a message below the Name, group or email field, if desired.
Select Send.
Share by using Copy Link:
Choose this option to share items with lots of people you might not even know personally. For example, you can use these links to share in an email. Anyone who gets the link can view or edit the item, depending on the permission you set. Users with the link cannot upload new items. If the sharing link points to a folder, you may be required to sign in with a Microsoft account
Sign in to office.com, then select the app launcher and select OneDrive.
Select the file or folders to share by selecting its circle icon (Note: Sharing multiple items at the same time is not available)
For the List view, select the circle on the left side of the item.
For the Tiles view, select the circle in the top right corner of the item.
Select Share at the top of the page.
Note: If the selected file or folder is shared with someone already, there is a Shared with list at the bottom. Each image is either the profile photo of an individual or the initials of a group that the file has been shared with. To edit the access level for an individual or group, select a photo or group initials to open Manage Access.
Under Copy Link, select People in The Mount Sinai Hospital with the link can edit to open the link settings.
Select an option for who you want to give access with the link:
Anyone: This is turned off at an admin level. To share externally follow the People you chose option.
People in the Mount Sinai Hospital: Gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.
People with Existing Access: Can be used by people who already have access to the document or folder. It does not change any permissions. Use this if you just want to send a link to somebody who already has access.
People you Choose (You can send to external collaborators with this setting): Gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link. You will be prompted to enter the email addresses to share.
Under More settings, you can set any of the following options:
Can edit: lets people who are signed in with a Microsoft Account edit the files or folders they have access to. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder they have access to. Switching to Can View means that people can view, copy, or download your items without signing in. They can also forward the link to other people. However, they cannot make changes to the version on your OneDrive.
Block download prevents people from downloading the file or folders they have access to. Unchecking this box means that people can download the files onto their devices. (Note: This option is only available if can view is selected).
Once you have set all your link settings and permissions, select Apply.
Under Link to "File Name" Copied, select Copy.
Paste the link and send the link where needed like an email message.
For additional questions, please contact the ISMMS Academic IT Support Team:
Email: ASCIT@mssm.edu